Computer Keyboard Shortcuts that Make Your Life Quick and Easy

Letters, check.

Numbers, check.

Punctuation, check.

You are on a good way if you know how to make use of these things on your keyboard. However, the chances are you are rarely using the other keys, like “F” ones.  If yes, read on as this article offers a few tips on how to make your life easier and quicker.

Computer Keyboard Keys: Mac and PC Equivalents

The keys look differently depending on the computer keyboard, like Windows or Mac. Here is a brief comparative list:

  • Control = Ctrl
  • Option = Alt
  • Command (four-leaf clover) = Windows
  • Delete = Backspace
  • Return = Enter

The Function Buttons Keyboard Shortcuts

First and foremost, let`s go through the function keys. They have designated functions like screen brightness or speaker volume and are pre-existing keyboard shortcuts. In order for a “F” key to perform its real function, you should hold down the key designated by FN. It will look like Fn + F#.

F1 opens the Help screen for all programs.

F2 allows you rename any file or folder you choose.

F3 opens a search feature on any application you have opened at that time.

Alt/Option + F4 closes any window you are on.

F5 refreshes or reloads the page you are currently on.

F6 moves the cursor to the address bar.

F7 spells- and grammar-checks a document in applications like Word.

F8 allows you to access the boot menu in Windows when you turn on the computer.

F9 refreshes documents in Microsoft Word or sends and receives emails in Microsoft Outlook.

F10 opens the menu bar of any application you are in, or shows all open windows of any program that is opened on your Mac.

F11 enters and exists full-screen mode in Internet browsers, or shows the Desktop on a Mac.

F12 opens the ‘Save As’ dialog box in Microsoft Word, or displays applications like calendar and calculator on a Mac.

File and Document Keyboard Shortcuts

In order for these to work, press the Ctrl followed by the next ones:

  • O to open a file
  • N to open a new document
  • A to select all the text on a page or document
  • C to copy selected text
  • X to cut selected text
  • V to paste copied or cut text
  • P to print the document you are currently in
  • S to save a file or document
  • W to close a window
  • Q to close an entire app ( on Mac)
  • Up Arrow to scroll to the top of any webpage ( on Mac)

Multi-Button Keyboard Shortcuts

Control-Shift-Escape/Command-Option-Escape pulls up the Task Manager

  • The Print Screen button – PrtScrtakes a snapshot of your screen.
  • Shift-Command-3 captures the entire screen;
  • Shift-Command-4captures a specific area of a page.
  • Shift-Command-4-Spacecaptures a specific window.
  • Shift- Command-Topens the most recently closed tab in your web browser.
  • TheWindows button + D displays the desktop.
  • Windows + Fopens “Find Files and Folders”.
  • Windows + Llocks the workstation.